OFFICE MANAGEMENT SECRETARY GRADE II - One Post (Main Campus)
Position Description:From Daily News October 30, 2013
The Mzumbe University invites applications from suitably qualified and competent applicants to fill the following vacant posts:
Qualification and Experience
Holder of Form Four Certificate OR Form Six with credit passes and principal passes, respectively, in English and Kiswahili, plus 1001120 w.p.m. shorthand in English or Kiswahili and 50 w.p.m. typing, tabulation and manuscript staff III, secretarial duties and office procedure stage II and working experience of not less than six years.
Duties
Type all general correspondence and non-confidential matters;
Type letters, minutes, notices, bulletins, circulars, certificates, charts and stencils;
Prints reports, letters, etc.;
Takes proper care of alJ machines under his/her charge and makes sure they are used for official work only;
Files copies of typed letters in relevant files;
Orders Office supplies and keep them in safe custody; Receives and directs visitors;
Attends telephone calls and takes messages;
Makes sure there are all necessary facilities for proper job performance;
Takes dictation by shorthand;
Performs any other duties assigned by Superior.
Salary Scale: PGSS 9 -10
PRINCIPAL OFFICE ASSISTANT - One Post (Main Campus)
Qualification and Experience Holder of Form Four Examination Certificate and a pass in English and Kiswahili or equivalent with working experience of at least twelve years.
Duties
Assists in recording files and documents movements in the register; Supervises general cleanliness in the university buildings and grounds within hislher area of jurisdiction;
Collects, reproduces and staples together, distributes and stores and disposes materials of various nature as directed;
Photocopies and binds different documents;
Moves files and documents and transmits messages within and outside the University
Performs any other duties as may be' assigned by superior.
Salary Scale:PGSS 9-10
Application Instructions:
Application letters with detailed curriculum vitae (CV) and copies of relevant certificates should reach the undersigned, in both soft and hard copies, not later than 14th November,
2013. Candidates must also give names, contact addresses as well as telephone numbers of two referees best known to them.
Please Note:
All above positions require excellent communication skills in both spoken and written English and Kiswahili.
Only short-listed candidates will be contacted through their addresses and/or telephone numbers. If no communication is made to you by 21st November, 2013 you should regard yourself as unsuccessful.
For hardcopies send to:
The Deputy Vice Chancellor (Administration and Finance), Mzumbe University,
P.O. Box 1,
Mzumbe.