CHIEF OPERATIONS OFFICER , Ifakara Health Institute (IHI)

Ifakara Health Institute (IHI) is one of Africa's most eminent health research organizations. With a history of more than 50 years, IHI is an independent, non-profit organization, registered in Tanzania and led by Tanzanians. IHI conducts a wide range of health-related research, including biomedical and environmental studies, trials of drugs, vaccines and diagnostics, health-systems research, and monitoring and evaluation.

CHIEF OPERATIONS OFFICER 

POSITION SUMMARY Reporting to the Chief Executive Director and serving as a member of the Management Team along with Chief Finance Officer, Chief Knowledge officer and Chief HR Officer, this position's primary responsibility is ensuring organizational effectiveness by providing leadership and day to day management of Branches, business units, facilities and administration through a respectful, constructive and energetic style, guided by the Objectives of IHI. The COO provides the leadership, management and vision necessary to ensure that the IHI has the proper operational controls, administrative and reporting procedures in place to ensure financial strength and operating efficiency. 

Supervises 5 Site Managers - DAR, IFAKARA, BAGAMOYO, RUFIJI, MTWARA 

1 Procurement Manager, 1 Estate Manager, 1 Transport Manager 

DUTY STATION: DAR ES SALAAM 
Key Responsibilities 

• Ensures the responsibilities, authorities, and accountability of all direct subordinates are defined and understood. 
• As link between Research and administration the COO will ensure the quality of services provided to the research is of high standard and delivered in a timely fashion manner. 
• Guides and direct Branches and business units to ensure productivity, cost effectiveness and increased revenue, 
• Develop strategies for running facilities cost effectively which will also maintain/improve the quality of standards of facilities operations. 
• Directs the preparation of short-term and long-range plans and budgets for branches, business units, and facilities. 
• As a member of the budget committee the COO will take part in the preparation of the organization budget and will have responsibility to oversee adherence of the budget for his/her units 
• Guides branch managers in preparation of performance objectives and work plans and ensure adherence for the same. 
• With the support from the Deputy Chief Executive Director the COO will review and improve process, systems and Quarterly evaluates the performance of business units and provide reports to the Chief Executive Director and Provide monthly report of the operations units to the Management 
• Ensure intensive capacity building within the whole division; coach and mentor all direct reports effectively operating procedures for Branch Management, Business units and facilities. 

Qualifications and experience 

• A master’s degree, an MBA (Masters in Business Administration) degree, or similar qualifications 
• Excellent interpersonal skills and a collaborative management style. 
• Capable of building and sustaining relationships with senior professionals. 
• Strong financial and analytical skills. 
• Professional attitude to work and a clear work ethics. 
• Ability to plan and organize effectively and to work under pressure. 
• Team player. 
• Motivator. 
• Resulted oriented. 
• Demonstrate high reliability, high commitment, and high technical discipline. 
• Be highly energetic to initiate and to drive all the necessary changes and be the model for the rest. 
• 7-10 years experience in leadership position, with strong team coordination experience. 

REMUNERATION 
Attractive and competitive remuneration will be provided. 

  CHIEF FINANCE OFFICER 

POSITION SUMMARY Reporting to the Chief Executive Director and supervising the accounting managers; CFO will be responsible for the management for the all finance units in the organization and for providing accurate and reliable finance management information for management decision making and oversee all accounting operations and controls within the organization. 

DUTY STATION: DAR ES SALAAM 
Key Responsibilities 

• Developing, maintaining and keeping custody of all finance and accounting records as well as monitoring quality of bookkeeping; 
• Proactively monitor consolidated budget (i.e., prepare, review, and analyze variance reports reflecting department financial status), prepare financial forecasts, identify and analyze financial problems, and recommend solutions 
• Ensure accurate, complete & timely financial and management reporting, including monthly management accounts, balance sheet control. 
• Undertake ad hoc financial analysis from time to time, to assist SMT in evaluating profitability of income streams, and potential for cost efficiencies 
• Ensure finalization of accounts and submission of the same to external auditors in time. 
• Leading the preparation and release of financial, accounting, management and statutory reports; 
• Ensuring accurate and timely administration of all tax and statutory compliance issues including central bank prudential returns, VAT and other taxes; 
• Cash flow management by ensuring adequate funding, monitoring credit lines, control of suppliers payment, monitoring treasury and expenses against budget, etc; 
• Developing appropriate mechanisms to control Institute’s exposure and enforcing accounting procedures, respecting local regulations; 
• Over see the implementation of the accounting system and ensure the correct and proper use of the system. 
• Work with the Deputy Executive Director to restructure accounting unit. This will include conducting job analysis for the group with the help of the HR unit. 
• Management of Payroll and related statutory payments and returns; 
• Effectively leading the accounting unit leaders, managing their performance and facilitating their training and development. 
• Ensure monthly burn rate reports are sent to all project leaders/ unit leader 
• Maintaining good relations with stakeholders including bankers and Partners etc. 
• Provide monthly financial status report to Management Committee. 
• Design suitable internal control measures through clear segregation of duties amongst the finance team. 

Qualifications and experience 

• Business degree /MBA majoring in Finance /Commerce or Accounting with a professional accounting qualification such as CPA, ACCA, ICMA, CIMA etc. 
• Director level prior experience in an organization with an annual turnover of above 10 billion. 
• Registered by NBAA at least at the category of associate ship 

Competences 

• Excellent interpersonal and communication skills. 
• Sound knowledge of financial management and IFRS accounting procedures; 
• Demonstrable leadership ability with good interpersonal skills; 
• Good analytical ability; 
• Excellent planning and organizing skills; 
• Knowledge in the computerized accounting environment and; 
• Ability to work in multicultural environment 
• trust worthy 
• Team Player 

REMUNERATION 
Attractive and competitive remuneration will be provided.
MODE OF EMPLOYMENT Renewable annual contract 

MODE OF APPLICATION Candidates meeting the above job requirements should channel their letter of application with detailed curriculum vitae (CVs) showing contact address, e-mail, telephone numbers and photocopy of academic and professional certificates to 

Chief Human Resources Officer, Ifakara Health Institute, 
Kiko Avenue, Mikocheni, 
P.O. Box 78373, 
Dar es Salaam. 
E mail: recruitment@ihi.or.tz 
The dead line for submission of application is 13th November 2013. 
Only successful candidates will be contacted