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Monday, November 4, 2013

MZUMBE UNIVERSITY JOBS

From Daily News October 30, 2013 The Mzumbe University invites applications from suitably qualified and competent applicants to fill the following vacant posts:

OFFICE MANAGEMENT SECRETARY GRADE II
Qualification and Experience
Holder of Form Four Certificate OR Form Six with credit passes and principal passes, respectively, in English and Kiswahili, plus 1001120 w.p.m. shorthand in English or Kiswahili and 50 w.p.m. typing, tabulation and manuscript staff III, secretarial duties and office procedure stage II and working experience of not less than six years.
Duties
Type all general correspondence and non-confidential matters;
Type letters, minutes, notices, bulletins, circulars, certificates, charts and stencils;
Prints reports, letters, etc.;
Takes proper care of alJ machines under his/her charge and makes sure they are used for official work only;
Files copies of typed letters in relevant files;
Orders Office supplies and keep them in safe custody; Receives and directs visitors;
Attends telephone calls and takes messages;
Makes sure there are all necessary facilities for proper job performance;
Takes dictation by shorthand;
Performs any other duties assigned by Superior.
Salary Scale: PGSS 9 -10

 PRINCIPAL OFFICE ASSISTANT - ONE POST (MAIN CAMPUS)
 Qualification and Experience
Holder of Form Four Examination Certificate and a pass in English and Kiswahili or equivalent with working experience of at least twelve years.
Duties
Assists in recording files and documents movements in the register; Supervises general cleanliness in the university buildings and grounds within his/her area of jurisdiction;
Collects, reproduces and staples together, distributes and stores and disposes materials of various nature as directed;
Photocopies and binds different documents;
Moves files and documents and transmits messages within and outside the University
Performs any other duties as may be’ assigned by superior.
Salary Scale:PGSS 9-10

DIRECTOR OF BUILDINGS AND ESTATES (MAIN CAMPUS)
 Qualification and Experience
Holder of a Master degree in Civil Engineering, or Architecture or its equivalent from a recognized institution with relevant working experience of at least twelve years of which at least five years must be at a senior managerial position and must have been registered as a Consulting engineering / architect with the relevant board. Possession of PhD will be an added advantage.
Responsible to: Deputy Vice Chancellor – Administration and Finance
Personal Attributes:
Personal of high integrity;
Ability to plan organize and supervise;
Self motivated and ability to work efficiently and effectively even under pressure;
Excellent communication in both Kiswahili and English;
Ability to work with a range of stakeholders;
Ability to deliver accurate and high quality output timely.
Duties:
Formulate policy proposals related to estates activities;
Maintains and coordinates work contacts with building and maintenance staff of the Estates Unit.
Prepares and compile budget estimates for Capital Development;
Prepares training and development plans for Estates Staff.
Coordinates preparation of the physical master plan;
Coordinates the effective maintenance and rehabilitation of the infrastructure;
Performs any other duties as may be assigned by superior.
Salary Scale: PGSS 21

SUPPLIES ASSISTANT GRADE 1-2 POSTS (MAIN CAMPUS)
 
Qualification and Experience
Holder of National Storekeeping Certificate (NSC) from a recognized institution with a working experience of not less than three years.
Duties
Checks transactions in stores accounting documents and registers; Receives and issues vouchers delivery notes and invoices;
Prepares purchase requisitions/orders upon approval by his/her supervisor;
Performs any other duties as may be assigned by superior.
Salary Scale: PGSS 7-8

How to Apply Application Instructions:

Application letters with detailed curriculum vitae (CV) and copies of relevant certificates should reach the undersigned, in both soft and hard copies, not later than 14th November,
2013. Candidates must also give names, contact addresses as well as telephone numbers of two referees best known to them.
Please Note:
All above positions require excellent communication skills in both spoken and written English and Kiswahili.
Only short-listed candidates will be contacted through their addresses and/or telephone numbers. If no communication is made to you by 21st November, 2013 you should regard yourself as unsuccessful.
For hardcopies send to:
The Deputy Vice Chancellor (Administration and Finance), Mzumbe University,
P.O. Box 1,
Mzumbe.

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